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The Process — From Paper to Electronic Document

The Proof of Concept

Because we know that it is always a strategic decision to “test drive” a product or service prior to determining if it is the best solution docuScan of Wisconsin offers you the opportunity to learn about our back-file conversion services with a Proof of Concept.

This Proof of Concept provides a no risk, no obligation, opportunity for you to view the finished product and know up front, prior to making any commitment, all pricing, delivery, and implementation options.

The Proof of Concept involves reviewing your current records management practices, and then converting a representative sampling of hardcopy files into electronic images. The images are then returned to you at no charge and with no obligation. This process provides an opportunity for you to see firsthand the final product, and how it will benefit your company’s records management needs. The Proof of Concept also is used to determine what the per image cost to you will be to begin the conversion process.

As part of the Proof of Concept, docuScan creates a partnership with you to gain a complete understanding of the needs, challenges, and goals of your unique records management situation. Only by working together with you, will docuScan be able to recommend and implement a solution that will effortlessly integrate with your existing processes, procedures, and standards.

There is absolutely no obligation in accepting a Proof of Concept meeting. It’s our way of introducing you to us, and to the benefits that document imaging and records management will bring to your business.

Scanning / Optical Character Recognition (OCR)

OCR is the process of extracting text from a paper document and translating it into electronic form. docuScan of Wisconsin uses top rated OCR applications that have a high degree of accuracy.

Features include:

  • Multiple formats
  • 177 different languages
  • Support for field related industries

Naming & Indexing

docuScan of Wisconsin intelligently organizes your files for optimal retrieval. The options range from simple file-naming scheme to coding fields and holding the images in a database.

Features include:

  • Ability to work with your existing file system
  • Efficient naming
  • Auto-code file-naming
  • Automatic creation of folder structures

Web Repository

Once documents are scanned, docuScan of Wisconsin provides an option of hosting them in a web-based repository for simple, secure access by granted users. Our repository makes it possible for all clients all over the world to log-in and view pertinent information.

Features include:

  • Data is accessible any time
  • Data is accessible globally with browser capabilities
  • Online search capabilities
  • Fault-tolerant firewalls for data protection
  • Fail-over internet connections for maximum availability
  • Fully redundant storage servers
  • Optional FTP access

Shredding

docuScan of Wisconsin offers secure and certified shredding of your already imaged sensitive documents. One of the main reasons clients go paperless is to save space so retaining hard copies is contradictory.

Features include:

  • Documents are cross-shredded
  • Certificate of Destruction is provided
  • Shredding completes digital archival process
  • Employees sign confidentiality agreements
  • Specific employees are bonded